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Workspace roles – Admin, Member, Contributor & Viewer

Workspace roles in Power BI

In this blog you will understand the difference between Power BI workspace roles. In Power BI new workspace we have four roles and they are- admin, member, contributor & viewer.

Let’s understand the capabilities of the four roles:


  • Create, edit, delete, copy and publish reports and content in a workspace.
  • Publish, Update, or Share App in workspace.
  • Access, view and interact with reports and dashboards in a workspace.
  • Configure and modify Schedule data refreshes and Gateway.
  • Add or Remove other users including other admins.


  • Can all the tasks that are associated with admins but can not add or remove users.
  • Can’t delete the workspace.
  • Can add other users to the viewer or contributor role.


  • Can create, edit, delete, copy and publish content and reports within a workspace.
  • Can’t publish, update, or edit an app in a workspace unless given this ability by admins or members.
  • Cannot add or remove users.
  • Modify Gateway and schedule data refreshes.


  • Can only view a report or dashboard in a workspace, also can interact with visuals.
  • Can’t add or remove users.
  • Can read data that is stored in workspace dataflows.

Refer more Power BI Post – Power BI

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